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Business Speed Networking from Delegate Select is sold as a service to organisations that run conferences, exhibitions or meetings. It permits attendees at an event to identify prospective business partners in advance and pre-arrange meetings. The service comprises a user-facing HTML "front office" for delegates and a rich web XML "back-office" for event organisers. The process is as follows:
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Delegates attending an event visit the registration website and profile themselves mainly through checking options in custom defined categories (e.g. industry sector, customer size, technologies used, etc). They also briefly describe the type of products or services they are looking to provide or receive from other delegates. |
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Delegates then visit a secure area of the website where they can see other organisations attending the event. They can filter the list of organisations by relevant selection criteria. They can view profiles and submit requests for meetings with selected organisations. |
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Notification of a request is sent to the selected organisation by email with a link that enables the recipient to automatically confirm or decline the meeting. No emails, phone numbers or even attendee names need be visible on the web-site, unless desired. |
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Delegates can go online and view a summary of their meetings at any time. |
A rich Web-based "back-office" permits the event organiser to quickly set up and administer events.
While the delegates see a neat HTML front office, almost everything that appears on the screen and happens within the system can be controlled by the event organiser through a sophisticated back office administrative tool. The back office comprises six main parts:
Event management
An authorised administrator can add new events. These can be defined as open or restricted, and locked or unlocked. The administrator can set dates to determine when the event is made visible to delegates, when delegates can see other delegates' profiles, when they can request meetings, etc.
Registration management
The administrator can view and modify registrant data including events attended, meetings, contact details and descriptive text.
Content management
The administrator has full control over: all static text displayed on the web-site; the content of notification messages and emails sent by the system to delegates; and profiling categories and elements. To define this content, the administrator can start with a blank box or copy from predefined templates.
Mail Merge
The administrator can create ad hoc marketing and notification emails and send them to any number of selected registrants. All emails and messages can be personalised via the inclusion of parameters which get replaced with data at the time of execution.
Automatic Scheduling
The administrator can set up a grid of times and meeting spaces to cater for the number of confirmed meetings. The systems will automatically schedule all confirmed meetings into this grid and notify participants of their meeting itineraries.
Management Reports
The administrator can create and export to an Excel spreadsheet a number of management reports.
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A fully web-based system with an HTML "front office" and a sophisticated forms-based "back office" administration tool. |
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Server-side: runs on Linux, Windows, Unix or any other server-side platform capable of running a J2EE-compliant web application server (eg. Tomcat, Websphere, Weblogic, JBOSS) |
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Client-side: HTML front office is universally accessible through a browser. The administrative tool deploys to any desktop with a browser and Sun Microsystem's JRE 1.4.1 or 1.5.x. Screen mapping and data-handling is performed by a single low-footprint applet within a browser which, once loaded, is cached for future use. |
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Database: Built using Sybase ASA. |
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